£17.00 - £19.00 per hour
about 16 hours ago
I am looking for someone that can operate both as a senior level administrator and an executive assistant, supporting senior executives as well as the two customer facilities sites as a stand in Office Manager (Office Management experience is required)
Roles and Responsibilities include
*Working with the managers to ensure smooth running of the customer facilities.
*Manages all aspects of the calendars and bookings for the customer facilities and provides the necessary oversight of the facilities to ensure that they are always up to the standard expected, ensuring any issues are quickly and robustly resolved.
*Oversees all logistical aspects of visits whilst Customers / senior internal visitors (typically senior managers, Directors and VPs) are on site to ensure professional service is provided, managing all aspects including, all logistics (coordinates plans including flights/hotel/transport/entertainment) /catering & refreshment requests and any general issues also supporting agenda development. etc. for all key customer/internal visitors to the customer facilities. Keeping all necessary stakeholders abreast of itineraries.
*Acts as Assistant to the Area Division Technical manager (a senior technical role in the organisation), proactively managing the calendar, liaising with colleagues across EMEA and the globe and providing administrative support as required
*Provides project management support to the UKI R&D team including resources planning. This requires data handling and processing to maintain and publish (in the form of data / pivot tables and graphically) up to date estimates of departmental resource demand and performance vs. target. Basic data analysis and reporting as needed.
*Supports the UKI R&D team by performing administrative tasks including working with logistic partners for shipping of samples, database/local server management, processing purchasing forms, complex travel requests, work order requests and sourcing office supplies and/or services to ensure optimal flow of office activities.
*Extensive experience in administration and office management
*Very customer facing
*IT literate, SAP & Excel & Lotus notes
*Health and Safety knowledge, a proactive approach to safety, ensuring risk assessments are completed, ensuring site equipment is there and the safety information for them is updated
*Providing PO support to different business areas
*Need someone who has gravitas who is proactive, has a get up and go attitude and knows what needs to be done so brings in the people that need to do it
*Minimal work direction needed
In accordance with the Equality Act 2010, if you require an alternative form of application please click the following link: Flexible Application Process - https://www.theecsgroup.co.uk/work/flexible-application-process